Lack of productivity is among the most important reasons why companies lose out on a significant chunk of money and opportunities.
While an accurate figure is difficult to pinpoint, businesses in the US lose hundreds of billions of dollars each year due to poor productivity.
Furthermore, the losses are difficult to convert into finances as well because time, energy, and effort are all wasted too.
In this article, we will explore the top tech tools that you can use to improve productivity in the workplace, including yours as a manager.
These tools will be used to manage the top reasons for poor performance. We will also evaluate in detail if an employee monitoring tool can be a part of your plan to raise productivity.
Poor collaboration and coordination can hamper productivity in the workplace. Missed deadlines, miscommunicated priorities, and misunderstandings can affect how employees perform.
As a result, there is an increase in stress, a decline in morale, poor team cohesion, and a waste of time.
The strategy that you have outlined as a manager and your company’s long-term goals can also suffer heavily if daily tasks are not up to the mark, or are suffering from delays. Thankfully, several apps are designed to improve collaboration.
For example, Slack is a popular messaging app designed primarily for office communication.
The chats on Slack can be organized by type, person, and group. You can share documents, files, and other content via the app.
Google Drive is another interesting tool that is famous for its use in office settings, so be sure to check it out if you are not yet using it.
Similarly, an app like ProofHub can be used to improve coordination and communication as well.
The app lays out work priorities for the day, has a built-in messaging feature, and works on mobile platforms as well.
You can use these tools separately or in combination to further improve how your workforce collaborated, communicates and coordinates at the office for better performance.
Meetings and workflow
Meetings are believed to be an integral component of any working environment.
However, according to a study, unproductive meetings end up costing USD 37 billion each year in the US alone. Time is another valuable thing that is wasted in meetings.
For example, executives at a company spend between 40-50% of their time in meetings. Opinions on meetings are poor as well, with 9 out of 10 people day-dreaming during a meeting, 50% finding it unproductive, and 73% doing other work.
Consider that if there are 4 people in an hour-long unproductive meeting, the company loses 4 hours of valuable time, not one hour.
Limited training on how to lead a meeting, poor organization, and low active participation are among the main reasons why meetings are unproductive.
Many apps can be used to control how much time is wasted during meetings, and to reduce the number of meetings as well.
For example, Less Meeting is an interesting app that has features to control how much time is spent in a meeting.
This is done by creating clear agendas for all participants.
There is an additional automated follow-up feature as well that shares reminders with participants so you do not have to send follow-up emails.
Otter is another app that uses voice-recognition technology to take notes. With Otter, the time and focus spent on note-taking are reduced as well.
Distraction is one of the most pressing problems that companies and managers have to grapple with.
With the plethora of technological devices, even employees cannot help but feel distracted by push notifications, chit chat, and exciting websites available at a single click.
In fact, according to a study, more than 89% of employees admitted that they waste time at work, with internet use, social media, and cell phone use among top reasons for time waste. Several apps can help to manage this problem.
For example, FocusWriter is an app that automatically saves the work, sets timers for deadlines, and blocks all other apps and websites during the writing process.
This helps to ensure that there is a minimal distraction during writing. Similarly, Focus is another app that you can use to block specific apps or websites with a single click.
Poor task management can refer to many behaviors or attitudes that impact the performance of an employee or a team in task completion.
For example, millennials are known for their multitasking attitudes and it costs USD 450 billion each year across the world.
Misplaced and poor priorities, lack of agendas, poor schedules are other reasons why task performance declines.
Another important reason is that employees often take on more than they can handle, along with tight deadlines. This not only impacts productivity but increases stress as well. Many apps can help to counter this problem.
For example, Trello is an app that lets all members know who is working on what. Managers can use the app to know what has already been done and what is under progress.
Todoist is another interesting app that streamlines and simplifies the work requirements of a manager, especially related to task lists.
Employee monitoring is among the most important things you can do at the office to improve productivity and performance.
There are plenty of employee monitoring apps currently available on the market but XNSPY lies at the top of the list because of the kind of features it offers.
However, it is important to note you need the consent of your employees before installing the app and should be installed on company-owned devices.
With XNSPY, you can monitor all calls and text messages, even those made via third-party apps such as WhatsApp, Viber, or Skype.
Similarly, you can track online behavior as well because the app will record a log of internet browsing history and emails.
Employees who know they are being monitored are less likely to waste time or indulge in unproductive activities.
Location tracking is another valuable feature, particularly for remote workers and those in the transport or logistics industry.
The app can track location in real-time, and instant alerts with its geofencing feature.
This is especially useful for managers looking to monitor employees working offsite, or those involved in logistics.
Access to multimedia stored on the device, calendar entries, app monitoring, and blocking, and device locking are other features offered by the app.
An instant alert is another important feature. You can add a word, contact, or location to the app’s watch list, and XNSPY will immediately notify you regarding the relevant activity.
You can use the app to remotely control the device as well. For example, you can take screenshots, turn on the microphone, and even wipe off all data from the device if it is lost or stolen.
This can help to ensure that the company’s confidential information remains safe.
These tech solutions can help to improve collaboration, meetings, monitoring, task management, and focus to give a boost to the productivity of your workforce, and your company’s strategic goals.